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Paychex Integration
If you use When I Work Time Clock & Attendance, you can easily export your payroll information to a CSV file and upload it to Paychex. Your workplace must use a paid Time Clock & Attendance plan to set up payroll integrations. You must have admin or manager (with “can manage... -
Integrations to When I Work
Providers of other employee management systems have created integrations to When I Work to streamline actions and processes between platforms. The integrations listed in this article are created by third party providers. Please contact the provider directly with questions as these integrations are not supported by When I Work’s Customer... -
Getting Access to the When I Work API
When I Work provides an open API (application program interface) to allow your custom applications to interact and exchange data with When I Work. Our API follows standard conventions with logically grouped methods. For more information, check out our API documentation. Considerations You must have admin level access to obtain an...Applies to Admins
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QuickBooks Online Integration
When I Work integrates with QuickBooks Online to make managing users and exporting pay period hours painless. The integration allows you to sync user names and send worked hours to QuickBooks Online. Prior to exporting this information, you will need to close out your pay period. Your workplace must use Time Clock & Attendance to set up payroll integrations. This integration is compatible with Quickbooks Online Plus with Payroll in the United States, India and Canada. Other QuickBooks Online plans are not compatible. Quickbooks Online Plus accounts must use Core, Premium, Elite or Standard. Outside payroll service integrations are not compatible. PaySuite... -
Gusto Integration
When I Work integrates with Gusto to make managing employees and exporting payroll painless. The integration allows you to: Sync employee names Send timesheets from When I Work to Gusto Send When I Work job positions to Gusto Send PTO and sick time from When I Work to Gusto Your workplace must use Time Clock & Attendance to set up payroll integrations. The linked Gusto account must have only one pay schedule. The Gusto pay period frequency and dates must match the When I Work pay period. All When I Work users with worked hours must be assigned to the single pay schedule in... -
ADP Workforce Now Timesheet Export
If you use Time Clock & Attendance, you can easily send payroll information to ADP Workforce Now for payroll processing. Your workplace must use Time Clock & Attendance to set up payroll integrations. You must have manager or admin level access to set up the integration. If you have multiple ADP... -
Zapier Integration
Zapier lets you connect When I Work to over 1,000 other web services. Automated connections called Zaps are set up in minutes without coding. These Zaps build workflows between apps like Google Sheets, Excel, and Slack that automate processes in When I Work. Each Zap has one app as the... -
When I Work for RUN Powered by ADP® Integration
The When I Work for RUN Powered by ADP® connector enables you to send pay period hours from When I Work right to ADP before you close the pay period. This article provides details around the requirements to implement the connector as well as setup instructions for matching user and... -
API Services Reference Guide
When I Work has a Primary API service and is continuously building new, smaller service APIs to support each new feature in the product. As new features are developed, new service APIs are created to support easier scalability and better redundancy. The content outlined here details all of the current...Applies to Admins
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Single Sign On (SAML v2)
Overview The Single Sign On (SSO) integration, based on SAML v2, allows your users to use your existing corporate authentication to access When I Work. This can help streamline authentication from internal portals, other applications, or even from your custom subdomain. SSO is available on the web app only. What...Applies to Admins
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ADP Workforce Now Direct Integration
The ADP Workforce Now direct integration enables you to send your payroll information directly to ADP for payroll processing. With this integration you can: Send worked hours, the pay rates for those hours, and paid time off from When I Work to ADP Workforce Now. Create new users in When... -
Square Integration Reference
When I Work integrates with Square Payroll for quick and seamless time tracking and payroll services. The integration allows you to sync employees, schedules, and time entries between the systems. Your workplace must use Time Clock & Attendance to set up payroll integrations. This integration is available for US customers only. Employees must be active in Square Team Management in order for users to sync to Square Payroll. NOTE: You do not need a separate subscription to Square Team Plus. If you do have a Square Team Plus plan, there are features in Team Plus that are not supported by When... -
Square POS Integration Reference
When I Work integrates with Square Point of Sale (POS) to increase operational efficiency through some automations. With this integration you can: Automatically create and update users in When I Work based on your users in Square POS. Review actual sales data from Square POS within your When I Work schedules. Clock in/clock out in Square POS against shifts created and edited in When I Work. Compare Square POS actual hours worked data to scheduled shifts in When I Work. You can elect to use one or all of the integrations to Square POS listed above. Check out Integration details... -
Lightspeed Retail (X-Series) POS Integration Reference
When I Work integrates with Lightspeed Retail (X-Series) POS to increase operational efficiency through some automations. With this integration you can: Automatically create and update users in When I Work based on your users in Lightspeed POS. Review actual sales data from Lightspeed POS within your When I Work schedules. You can elect to use one or all of the integrations to Lightspeed POS listed above. Check out Integration details for more information about each one. You must be on a paid When I Work plan. You must have a Lightspeed Retail (X-Series) product. You must specify what Schedule in... -
Clover POS Integration Reference
When I Work integrates with Clover Point of Sale (POS) to increase operational efficiency through some automations. With this integration you can: Create and update user records in When I Work based on your users in Clover POS. Update the sales amount by day and by Schedule in When I Work based on sales data captured in Clover POS. Create and update shifts in Clover POS based on shifts created and modified in When I Work. Create and update clock in/clock out entries in When I Work based on clock ins for shifts in Clover POS. You must be on...Applies to Admins
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Lightspeed Restaurant (K-Series) POS Integration Reference
When I Work integrates with Lightspeed Restaurant (K-Series) POS to increase operational efficiency through some automations. With this integration you can: Review actual sales data from Lightspeed POS within your When I Work schedules. You must be on a paid When I Work plan. You must have a Lightspeed Restaurant (K-Series) product. You must specify what Schedule in When I Work you want Lightspeed POS mapped to. An active integration user profile must exist in the account. This profile occupies a seat in the workplace. Use the following high level steps as a guide to help get your account set... -
Workday Integration Reference
When I Work integrates with Workday to increase operational efficiency through some automations. With this integration you can: Create and update user records in When I Work based on your users in Workday. Create and update time off requests created and approved in Workday. You must be on a paid When I Work plan. You must have a Workday product. You must specify what Schedule in When I Work you want Workday mapped to. An active integration user profile must exist in the account. This profile occupies a seat in the workplace. Use the following high level steps as a... -
Next Workers’ Compensation Integration Reference
When I Work integrates with Next Workers’ Compensation to help you find coverage for workers’ compensation insurance. The integration enables you to offer workers’ compensation insurance directly within When I Work. The integration allows When I Work to share your payroll data in real-time and establish a pay-as-you-go policy for Workers’ Comp with NEXT. Your workplace must use Time & Attendance and Payroll. The Payroll Terms of Service – Workplaces and the Workers’ Comp Insurance Schedule (Schedules A and A-1 of our Terms of Service found at https://wheniwork.com/terms) set forth the terms and conditions under which Customers have the opportunity... -
MindBody Integration Reference
When I Work integrates with MindBody to increase operational efficiency through some automations. With this integration you can: Create and update user records in When I Work based on your users in MindBody. Update the sales amount by day and by Schedule in When I Work based on sales data captured in MindBody. Create and update shifts in MindBody based on shifts created and modified in When I Work. Create and update clock in/clock out entries in When I Work based on clock ins for shifts in MindBody. You must be on a paid When I Work plan. You must...