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Using When I Work with Multiple Workplaces

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If you have multiple employers that use When I Work, you can switch between workplaces without having to log out. As an added benefit, email notifications are sent to one email address.

Registering with another workplace

Your email address associates you to your workplace. If you want to quickly switch between workplaces without logging out, use the same email address for all of your workplaces.

  • When you start a new job, give your manager the same email address you’ve been using for other workplaces.
  • If your manager invites you to join the workplace via text message, make sure to register with the same email address.
Using Different Email Addresses

If you’re registered to multiple workplaces with different email addresses, log out and log back in to switch workplaces.

Switching between workplaces

From your computer

Hover over your name, then select  Switch Workplaces.

From your iOS device

In the bottom-right corner of the screen, tap , then tap  Switch Workplaces. Tap the workplace you’d like to switch to.

From your Android device

From the When I Work Scheduling app, tap More on the bottom-right corner of the screen. Then tap Switch Workplace. Tap the workplace you’d like to switch to.

How do notifications work if I belong to multiple workplaces?

If you belong to multiple workplaces, When I Work sends you notifications for all of them. However, mobile notifications are delivered differently based on which workplace you’re currently logged into.

If you need to adjust your alert preferences, check out Setting Alert Preferences.

Mobile notifications

If you have mobile notifications turned on:

  • Push notifications: You receive mobile push notifications for the workplace you’re currently logged into.
  • Text messages: You receive mobile notifications as text messages for the workplace/s you are not logged into (if your mobile number is added to your profile).

Email notifications

If you have email notifications turned on, you receive email notifications for each of your workplaces.

Updated on August 30, 2023

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