Related Articles

• Reviewing and Editing Your Own Timesheets

  From your Android device, iOS device, Computer

  If you use When I Work to clock in and out, review your timesheet to see how many hours you’ve worked during a pay period. You can also edit your timesheet if you employer has chosen to allow it. This article reviews how to view and edit your own timesheets. If you are an Admin, Manager, or Supervisor wanting to edit your team members’ timesheets, see Reviewing and Editing User’s Timesheets instead. Your employer controls whether you can edit your timesheet. When editing, you can only make changes to open pay periods. Any closed pay periods can no longer be...

• How Timesheet Rounding Works

  From your Android device, iOS device, Computer

  The timesheet rounding option allows timesheet entries to be rounded to the nearest 5, 6, or 15 minutes to align with your payroll requirements and workplace policies. Both rounded and actual timesheet entries can be exported and rounded entries can be sent to a supported payroll integration. Enabling timesheet rounding...

• Approve User’s Timesheets

  From your Computer

  Timesheet approval helps keep track of which user’s timesheets have been checked for accuracy before closing out the pay period. Timesheet approval can be particularly useful for workplaces where supervisors are required to review specific timesheets before the pay period is closed out and exported. You must have admin, manager,...

• How Timesheet Hours Are Calculated

  From your Android device, iOS device, Computer

  To ensure timesheets are consistent, When I Work uses a standard calculation method to record worked hours. When I Work uses the following rules to calculate worked hours: When a user clocks in or out, When I Work records the hour and minute. Seconds are not recorded. For example, a...

• Reviewing and Editing User’s Timesheets

  From your Computer, iOS device, Android device

  *** This article is intended for Supervisor, Manager, and Admin users that need to review and edit employee timesheets. If you are an Employee looking to review and edit your own timesheets, head over to Reviewing and Editing Your Own Timesheets instead. If you use When I Work Time Clock & Attendance to track worked hours, you can review pay periods and timesheets to monitor user’s hours and make any needed adjustments. You can review and edit user’s timesheets from a computer or from the mobile applications on Android and iOS devices. This appears just above the timesheet for a...

• Close and Export Pay Period Hours

  From your Computer

  When a pay period has ended, review and close the pay period to prepare it for export to your payroll processor. Only the admin and managers with access to manage timesheets and pay periods can close or re-open the pay period.  The icons in front of the pay periods indicate their status: Open circle indicates the pay period is open; supervisors, managers, and the admin can make changes. Employees can make changes if allowed by the Attendance Settings. Check circle indicates the pay period is closed; no further changes can be made unless the pay period is re-opened by the admin or a manager with...