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Automatically Deduct Scheduled Breaks

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Applies to ,


You can have unpaid breaks automatically deducted from timesheets if your users don’t punch in or punch out for breaks on their own.


  • When I Work recommends this feature be used when users have regular unpaid breaks entered as a part of their schedule and there is no requirement for them to punch in or punch out for breaks.
  • Update any short shifts you used previously to simulate the auto-deduct function.  You must enter the amount for the break in the Unpaid Break field of a shift.
    For example, if you created two four hour shifts with a half hour break in between the two shifts, the break will not be auto-deducted.


  • You must have admin or manager (with “Can Manage Timesheets and Pay Periods” enabled) level access to enable the auto-deduct function.
  • Shifts must be at least 4 hours in length for the auto-deduct function to work.
  • If used in conjunction with the Take Lunch button, a user punched break will override an auto-deducted scheduled break.
  • The auto-deduct function only applies to shifts worked after the setting is enabled.

Enable the feature

  1. Hover over , then select  Attendance Settings.

  2. Scroll down to Breaks, then click Automatically Deduct Unpaid Breaks When Scheduled.
  3. Click Save in the top-right corner of the screen.

View auto-deducted breaks

You can view and verify automatically deducted scheduled breaks in timesheets for your users. Click on the break if you need to correct it or delete it.

Auto-deducted breaks that cross pay periods

If a worked shift crosses a pay period boundary, the break will be automatically deducted as follows:

  • If at least 4 hours is worked on the last day of a pay period, the break applied to the day the shift started.
  • If less than 4 hours is worked on the last day of a pay period, the break applied to second day of the shift.
  • If neither day has more than 4 hours, the break applied to second day of the shift.
Updated on February 3, 2023

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