Exporting Time Off Requests

From your

Applies to , ,


Exporting time off requests from your When I Work account allows you to download a spreadsheet containing your user’s unpaid, paid, sick or holiday requests. Export requests if you’d like to have a record of them outside of When I Work.

Check out Can I Export My Data? for more information on exporting other data from When I Work.


  • The export contains the dates of the request, the date the request was created, paid hours (if applicable), the status of the request, and the approval details.
  • The export allows up to 5,000 time off entries per export.
  • Based on the date the request was created, When I Work keeps time off requests for two years.


  1. Hover over , then select  Time Off Requests.

  2. In the upper-right corner of the screen, click Export.
  3. Configure your export:
    • Set the Start Date and End Date.
    • Select the Users whose requests you’d like to export.
  4. Click Export. The file downloads to your computer.
Updated on October 28, 2022

Was this article helpful?

Related Articles

Still Need Help?

Open a ticket with our customer care team.

Submit a Ticket