Overview
When I Work automatically calculates overtime based on weekly and daily thresholds configured by the admin or manager.
Considerations
- In the General Settings, there is an option to change the overtime thresholds.
- When I Work can calculate weekly, daily, and daily double overtime.
- Overtime Pay is calculated based on the hourly rate in a user’s profile.
- Paid Time Off does not count towards accruing hours for Overtime.
- Each minute of worked time can only be counted as one hour type: Daily Double, Daily Overtime, Weekly Overtime, or Regular Hours.
- This means that daily overtime does not count toward weekly overtime accrual.
- This also means that overtime rates do not pyramid or stack on top of one another.
Types of overtime
The overtime pay rate multiplier applies to the hourly wage for the position you’re working during the overtime hours.
| Overtime type | Weekly overtime |
| Hourly rate multiplier | 1.5 times the hourly rate |
| Default threshold | 40 hours |
| When does overtime start over? |
At the start day of the work week set in the General Settings. The default pay period cutoff time is midnight. |
| Overtime type | Daily overtime |
| Hourly rate multiplier | 1.5 times the hourly rate |
| Default threshold | Disabled |
| When does overtime start over? | Daily at the pay period cutoff time. The default is midnight. |
| Overtime type | Daily double overtime |
| Hourly rate multiplier | 2 times the hourly rate |
| Default threshold | Disabled |
| When does overtime start over? | Daily at the pay period cutoff time. The default is midnight. |
| Overtime type | Hourly rate multiplier | Default threshold | When does overtime start over? |
| Weekly overtime | 1.5 times the hourly rate | 40 hours |
At the start day of the work week set in the General Settings. The default pay period cutoff time is midnight. |
| Daily overtime | 1.5 times the hourly rate | Disabled | Daily at the pay period cutoff time. The default is midnight. |
| Daily double overtime | 2 times the hourly rate | Disabled | Daily at the pay period cutoff time. The default is midnight. |
Overtime example
In the following examples, assume that:
- The weekly overtime threshold is set to 40 hours.
- The daily overtime threshold is set to 8 hours.
- The daily double overtime threshold is set to 10 hours.
| Example shift | Roaster for 8 hours |
| Pay rate |
|
| Total weekly hours | 8 |
| Example shift | Roaster for 11 hours |
| Pay rate |
|
| Total weekly hours | 19 |
| Example shift | Barista for 10 hours |
| Pay rate |
|
| Total weekly hours | 29 |
| Example shift | Roaster for 8 hours |
| Pay rate |
|
| Total weekly hours | 37 |
| Example shift | Barista for 8 hours |
| Pay rate |
|
| Total weekly hours | 45 |
| Example shift | Pay rate | Total weekly hours |
| Roaster for 8 hours |
|
8 |
| Roaster for 11 hours |
|
19 |
| Barista for 10 hours |
|
29 |
| Roaster for 8 hours |
|
37 |
| Barista for 8 hours |
|
45 |