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Payroll Employee Onboarding Link Reference

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Applies to

Overview

If your employer uses When I Work Payroll you may be asked to complete an Employee Onboarding Link to provide additional information.

Before you begin

Collect the following information in advance to help speed up the process:

Personal Info
  • First name, Middle name, Last Name
  • Date of birth
  • Social Security Number
  • Employee Residence/Address
  • Paperless W-2 consent
Payment Method
  • By direct deposit
  • By cash or physical check
Tax Withholding
  • Federal Tax Forms (W-4)
  • Required additional state tax forms based on each state.
Section Required Details
Personal Info
  • First name, Middle name, Last Name
  • Date of birth
  • Social Security Number
  • Employee Residence/Address
  • Paperless W-2 consent
Payment Method
  • By direct deposit
  • By cash or physical check
Tax Withholding
  • Federal Tax Forms (W-4)
  • Required additional state tax forms based on each state.
Manual Direct Deposit Setup

If direct deposit is set up manually (account and routing number) instead of through Plaid, there is a delay in authorization with the bank, which can take about 24 hours. An employee may be paid via Check instead of Direct Deposit if this was set up within 24 hours prior to payroll being submitted.

Next steps

Look for an onboarding link that will be sent to you by When I Work. Completing this in a timely manner ensures that we have accurate information and that you get paid on time.

 

Updated on March 25, 2024

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