Overview

Submitting absences on behalf of employees allows you to record the absence or find coverage for the shift.

You can also submit absences for an employee from an iOS or Android device.

Considerations

In order to submit an absence on behalf of another employee:

• You must have admin, manager, or supervisor access privileges.
• The shift must be published.
• The shift’s start time must be within the next 24 hours or have already passed.
• Absence tracking can be used alongside the shift coverage options in the Scheduling settings. See Processing Absences for more information.

Steps

1. Start from either the Dashboard or the Scheduler.
   • From the Dashboard, click View Details on the shift and then click Report Absence.
   • From the Scheduler, click on on the shift and then click Report Absence.
2. Type a note and then click Save.
3. An Absence block will appear on the Scheduler above the Shift.
4. (Optional) If you want to find coverage for the shift, click Absence.
5. Click Get Shift Covered. You can either Move to Open (A) or Find Replacement (B).
6. If you select Move to Open, the shift will be moved to the OpenShift row and be available to any eligible user. If you select Find Replacement, you will have an option of which users are offered the shift.
   A. Checks all users.
   B. Unchecks all users.
   C. This will uncheck any users with a red icon.
   D. Click the red icon to see the reason for the alert.
   E: Any checked user will be offered the shift. Click the box to change if it’s checked or not.
   F: Type a message if you want.
   G: Click Offer Shift to send it to the selected Users.